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470
2. Wrinen report. The archive would prepare and submit to the studio a confidential written report on each title inspected. The report would include:
• Evaluation information on the picture and sound quality and physical condition.
• Recommendation on whether new preprint materials should be prepared. If new materials are recommended, the report also would include: (a) a description of the improvements that could be obtained and (b) a budget estimating the cost of the project.
The studio would authorize preservation work. The studio would approve or reject each recommended project on a title-by-title basis. No further work-beyond inspection and evaluation— would begin without studio authorization.
The studio and archive would collaborate on the preparation of materials and the supervision of laboratory work. Once a project is approved, studio and archive personnel would coordinate the restoration effort. Typically, this work would include: determining which elements to use in the restoration process; assembling, repairing, and preparing the footage for printing; coordinating laboratory processing; and doing quality control. In some cases, the archive holds in its own collection film materials that are useful in the preservation process. The archive may borrow additional materials from other public archives, in the United States and abroad, or from private sources. The laboratories used for each project would be jointly selected by the studio and the archive.
The studio and archive would each receive new preprint and print materials at the time of preservation. For each upgraded or restored title, the studio would order the preprint and print materials needed for its own operations. In addition, the archive would receive 35mm preprint elements (picture and sound) and an answer print for permanent addition to its preservation collection. The archive and studio would jointly determine the types of elements to be produced for the archive. The studio would be guaranteed limited access to the archive's materials, as determined by mutual agreement.
The archive also would receive a 35mm viewing print for in-house screening and loan to other cultural institutions (museums.
46 Redefining Film Preservation