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Whenever you notice that the stock is running low, place a requisition for it. Do not wait until it is exhausted and then try to obtain articles by using telegraph and telephone. You will realize this is not only inefficient, but expensive to the corporation. A "re-order" point should be , fixed for all articles used by the branch and whenever this is reached the stock clerk should automatically notify the Manager so that an order may be made out.
154. If it is imperative for a branch to obtain certain goods by requesting the nearest branch to ship them, the branch sending them should make out an Egry invoice without extending prices, entering thereon the reason for shipment. The yellow copy is sent to the Home Office together with the other poster invoices, while the original is mailed to the branch receiving the goods. A memo entry of the shipment is made on form "C."
If in the above mentioned case, the accessories are shipped to an exhibitor direct, the branch serving such exhibitor should bill him the same as if the shipment had been made by the branch from its own stock.
STATEMENTS
155. Although all branches have a supply of statement blanks (form No. 27) they are not generally used. When balancing the books at the end of the week prepare statements of the open items on accounts which start to run past due. Thus you avoid the possibility of creating balances which consist mainly of differences and will be difficult to collect. But making out a statement does not necessarily settle a balance. It frequently becomes necessary to follow it up to get results, therefore it should always be prepared in duplicate and a copy filed in a Bushnell 1-31 file placing it far enough ahead so as to allow the exhibitor time enough to reply. The copy may be destroyed after the account is settled.
In order not to interfere with the routine of the current work, the preparation of statements should be distributed over the week.
POSTAGE RECORD
156. . Postage represents money, and aggregates a considerate
sum monthly. It therefore should be handled: in a simila manner as your branch disbursements : A fixed amount o stamps is given to the shipper, who will be held responsibl therefor.
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