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SALESMAN'S ROUTE SHEET AND VISIT REPORT
169. This form (No. 322) is used to route salesmen and to
give them all essential information in possession of the branch regarding each customer or town which is to be visited. It is also used as a report to the Home Office showing the activities of the branch and the salesmen. The information is obtained by the branch from THEATRE FOLLOW-UP CARD, (forms No. 134 and 134-A.)
Form No. 322 is made out in quadruplicate, there being white, blue, pink and yellow copies. The original and duplicate (white and blue copies) are given to the salesmen. As soon as a theatre is visited, the salesman makes the necessary notations upon the form made out for the particular theatre, and mails the white copy to the branch and the blue copy to the Home Office.
The triplicate or pink copy is retained by the branch manager and used as a follow up, to see that the salesmen return the white copy and that all necessary information is listed thereon. The quadruplicate or yellow copy is mailed to the Home Office, by the branch manager, at the time the forms are turned over to the salesman.
These forms will be grouped together in "books." A "book" consists of a form for each theatre which is to be visited by a salesman on one trip. In addition to the "book number" which will appear in the upper right hand corner, a "sheet number" will also be assigned. For example, if fifteen theatres are to be visited by a salesman on a trip, the individual theatre sheets will be numbered from one to fifteen, but the same book number will be shown on each of the fifteen sheets.
In the lower right hand corner the branch should fill in the number under which the report is filed.
The heading and all available data, down to and including "Special Information and Instructions to Salesmen" will be filled in at the branch office under the direction of the manager before the form is turned over to the salesman.
The following code is to be used in tabulating "Status" data:
Figures in parenthesis ( ) — rental prices on cancelled contracts.
Figures preceded by a star * — rental prices on expired contracts.
The letter "S" preceding figures — sold at that price. Figures without prefix indicate quotations which salesmen are to submit to exhibitors.
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