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PURCHASE AND CONTROL OF THEATRE SUPPLIES: HANDLING OF SUPPLIES:
ALL SUPPLIES SHOULD BE KEPT UNDER LOCK AND KEY. A DUPLICATE KEY TO THE ROOM WHERE CLEANING SUPPLIES ARE STORED MAY BE GIVEN TO THE SUPERINTENDENT OR CHIEF PORTER. LAMPS, CARBONS, OFFICE SUPPLIES, CUPS AND NAPKINS, SUPPLIES FOR MECHANICAL SERVANTS AND DRINK MACHINE SUPPLIES ETC., SHOULD BE UNDER THE CONTROL OF THE MANAGER AND HIS ASSISTANT AND KEPT UNDER LOCK. THE KEY 1S HELD BY THE MANAGER OR HIS ASSISTANT ONLY.
OUT OF TOWN THEATRES
ALL PURCHASES ARE TO BE MADE ON A HOUSE PURCHASE ORDER. THE ORDER IS WRITTEN IN TRIPLICATE, THE WHITE COPY GOING TO THE VENDOR, THE THEATRE RETAINS THE YEELOW AND BLUE COPIES PENDING RECEIPT OF MERCHANDISE. UPON THE RECEIPT AND INSPECTION OF MERCHANDISE, THE SLUE COPY §S ATTACHED TO THE INVOICE AND SENT WITH A CHECK TO THE HOME OFFICE. THE CHECK IS TO BE CHARGED OUT ON THE WEEKLY STATEMENT. THE VELEOW CoPY 1S RETAINED BY THE THEATRE AND STAMPED "PAID" WITH THE CHECK NUMBER 1SSUED.
IF SUPPLIES ARE ORDERED THROUGHTHE HOME OFFICE THEN THE WHITE COPY SHOULD BE MADE OUT TO THE PURCHASING DEPARTMENT WHO WILL THEN ISSUE A PURCHASE ORDER AND WILL SEND YOU THE BLUE AND YVELROW COPIES OF THE ORDER ISSUED. WHEN THE MERCHANDISE IS RECEIVED THE SAME PROCEDURE SHOULD BE FOLLOWED AS WITH A HOUSE ORDER.
INTOWN THEATRES
ALL PURCHASES ARE TO BE MADE ON A HOUSE PURCHASE ORDER. THE ORDER 15S WRITTEN IN TRIPLICATE, THE WHITE COPY GOING TO THE VENDOR, THE THEATRE RETAINS THE YELLOW AND BLUE COPIES PENDING RECEIPT OF MERCHANDISE. UPON THE RECEIPT AND {INSPECTION OF MERCHANDISE THE BLUE COPY 1S ATTACHED TO THE INVOICE AND SIGNED BY THE MANAGER AND COUNTERSIGNED BY THE DISTRICT MANAGER AND FORWARDED TO THE ACCOUNTS PAYABLE DEPARTMENT AT THE HOME OFFICE FOR PAYWENT. THE THEATRE COPY OF THE ORDER SHOULD BE NOTED WITH THE DATE THAT THE INVOICE WAS APPROVED AND SENT TO THE HOME OFFICE.
IF SUPPLIES ARE ORDERED THROUGH THE HOME OFFICE THEN THE WHITE COPY SHOULD BE MADE OUT TO THE PURCHASING DEPARTMENT WHO WILL THEN ISSUE A PURCHASE ORDER AND WILL SEND YOU THE BLUE AND TISSUE COPIES OF THE ORDER ISSUED. WHEN THE MERCHANDISE 1S RECEIVED THE SAME PROCEDURE SHOULD BE FOLLOWED AS WITH A HOUSE ORDER.
BI-MONTHLY REQUISITION FORM $1247
THIS FORM 1S USED BY INTOWN THEATRES ONLY AND ITS PREPARED EVERY TWO MONTHS REQUESTING SUPPLIES LISTED ON THE FORN, THIS REQUISITION IS SENT TO THE PURCHASING DEPARTMENT AT THE HOME OFFICE WHICH IN TURN WILL ISSUE PuRCHASE ORDER TO THE INDIVIDUAL VENDORS. THE BLUE AND THEATRE COPIES OF PURCHASE ORDER WILL BE FORWARDED TO THE THEATRE AS CONFIRMATION OF ORDER, AND WILL BE HANDLED IN THE SAME MANNER AS THE REGULAR HOUSE PURCHASE ORDERe
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