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About a year ago a memorandum with general instructions on branch accounting, was forwarded to you explaining the use of the different forms and such details as were necessary to properly record transactions occurring in our branches. The system then in existence still prevails although it has been found necessary to introduce changes so as to make it conform to present conditions.
A number of new forms have been added to those which were used a year ago, in regard to which you have received letters explaining their use.
The purpose of this booklet is to eliminate the necessity of going through considerable past correspondence, and to have a reference book at hand which will explain the use of all forms at present employed by our branches.
CONTRACTS
1. When business is secured the exhibitor is required to sign a contract. Form No. 300 is used for first, second, or third year Goldwyn, Bennison, Capitol Comedies and Extras. There is a special contract form designed for Manxman contracts. Also a special form for Ford contracts. Form No. 301 is used for Goldwyn Bray Pictograph business.
Contracts covering THIRD YEAR PRODUCTIONS should be written on a separate form, and subjects of other years or other productions must not be included.
2. All contracts are made out in triplicate, the three copies together with a CONTRACT MEMO (the use of which will be explained later) should be sent to the Home Office for approval, after which two of the copies will be returned to you, namely the branch and exhibitor's copies. The branch forwards the exhibitors copy to the proper party, retaining the other copy for its records.
The contract is the basis of our business relations with the exhibitor and consequently care must be exercised that all requisite details are properly attended to.
3. No contract should be sent to the Home Office if it conflicts with a previous contract with the same exhibitor, or with another theatre for the same service. In such case a CANCELLATION NOTICE for the previous contract should be issued, as it is obvious that no" contract can be approved the terms of which are in violation of the other contract still active according to our records.
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