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invoice is to be credited on a film credit form. All postage and express credits must be listed on form "B."
To obtain the necessary information at the Home Office it is important to analyze a credit memo giving similar data as in the case of invoices. In addition thereto, you will have to explain the reason for issuing the credit. Each credit memo is to be approved by the branch manager. The white copy is sent to the exhibitor (if required, otherwise it is to be destroyed), the yellow copy is forwarded to the Home Office, and the pink copy is retained by the branch.
ACCESSORY INVOICES
For the purpose of billing accessories an Egry register is used which should be placed in your Poster Department and operated by your poster clerk. Invoices must be made out for accessories shipped, not for accessories ordered. This is essential as many a dispute with exhibitors has arisen over accessories billed, but not shipped.
For accessory invoices, form No. 80, is used, on which only one subject can be listed, or revised form No. 286 on which six different subjects may be entered by production number unless you use two or three columns for each subject so as to have room to write the name of the release in full.
If accessories are shipped parcel post, or if any additional expense is incurred, such items may be added to the charge for accessories by properly identifying them in the item column.
As soon as the bill is made out, three copies are given to the Bookkeeping Department. After checking the prices and addition, the original (white) is sent to the customer, the Home Office copy (yellow) and the branch copy (pink) are filed together until Thursday when the posting of the ledger is done and FORM "C" made up. The handling of these invoices will be discussed later when form "C" is taken up in detail.
POSTER CREDITS
The same remarks regarding film credits hold good for poster credits (Form No. 81 or revised form No. 150.) Give the same details as required on the poster invoices and state reason for making the allowance. The credit is to be approved by the branch manager.
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