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must agree with the date of the form "E" on which the collection is reported.
57. As the instructions are that no release will be shipped unless payment is received therefor, it is the duty of the booker to see to it that the exhibitor be notified in advance by a special invoice (FORD INVOICE, form No. 324.)
58. When check covering the second ten pictures is received and deposited, entries are to be made (like those mentioned above), reporting the amount of $10. against release No. 193, and the date of deposit. The same procedure is to be followed on the next two instalments.
59. The above instructions likewise refer to first year Ford business secured after January 5th, 1920. In this instance you should rule off the first column of the contract analysis sheet in a similar manner as explained for second year Ford releases.
60. As the booker is charged with the duty of following up the bookings of the releases, it is clearly up to him to see that the exhibitor be given advance notice of the next instalment falling due. He must therefore forward FORD INVOICE form 324 in ample time to enable the exhibitor to send in his check before the first picture of the next instalment is shipped. This invoice is made out in triplicate, the original forwarded to the exhibitor, the duplicate turned over to the bookkeeper and the third copy kept by the booker as a follow-up.
61. When the money is received, the bookkeeper initials his copy, and hands it to the booker who then makes *he proper entry on form No. 154. Thereafter he files it away together with his copy, thus having on hand in his active file only the invoices of the exhibitors who have not yet remitted and to whom notices have been sent.
As a memo to the booker, it is advisable to note in the "Remark"column the date that the Ford invoice is sent out to the exhibitor covering the next instalment due.
62. When an exhibitor makes payment in full for the year's releases (in order to get the benefit of the discount) a memo to this effect should be entered in the "Remark" column, giving the date and the amount paid. It is unnecessary in this instance to rule off the year's releases in five sections (as was explained above) as no further instalment is due.
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