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The bookkeeper should handle the collections in the following way :
As no ledger account is opened for this service, the amounts collected are transferred to the Home Office. (See Section 116.)
Concerning discount taken by exhibitors, it will only be necessary to report the net amounts received, namely : $46.80 on account of subscription and $2.34 account of tax, a total of $49.14.
THE FORD SHIPPING TICKET (form No. 279) is to be used in the same way as it is employed on account of the first year's shipments. No DISTRIBUTION SHEETS need be used, or IN AND OUT RECORD kept.
It will be necessary to continue sending form "D" covering all shipments of FORD RELEASES. You must, however, distinguish between shipments made on $12. subscription contracts and the new $52. contracts. Separate pages must be used for each.
These forms, as in the past, should be sent to the Home Office in triplicate and must show the key number, name of theatre, number of Ford release and the number of days played by the theatre.
LEDGER
The bookkeeper, through invoices, etc., has been informed of the transactions concerning film, accessories, etc. The next step will be to make the proper entries in the ledger in order to obtain a permanent record.
Charges and credits for the current week should be posted by Wednesday or Thursday of the same week.
A ledger sheet (form No. 69) is opened for each exhibitor, (even though there may be only one transaction) giving complete information, as indicated on the top of the sheet, i.e., the name of the theatre, address, key number and owner, adding any other details that may be of interest, such as his credit standing (whether open account, C. O. D., etc.)
Do not forget to insert the year on each page, also the pages of each account.
Sufficient details must be furnished concerning each entry so as to make it self-explanatory. However, in order to avoid unnecessary work, you may use abbreviations in the "Item" column, e.g.+ W.T. for War Tax, A. for Accessories, Pos. for Postage, P.P. for Parcel Post, E. for Express, Sub. for Subrenting, Del. for Delayed Film, D. F. for
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