We use Optical Character Recognition (OCR) during our scanning and processing workflow to make the content of each page searchable. You can view the automatically generated text below as well as copy and paste individual pieces of text to quote in your own work.
Text recognition is never 100% accurate. Many parts of the scanned page may not be reflected in the OCR text output, including: images, page layout, certain fonts or handwriting.
Damaged Film, release numbers instead of the names of the releases. On the credit side of the ledger, C. would stand for Cash, Ck. for Check, G. for form "G,"' A. Cr. for Accessory Credit, F. Cr. for Film Credit. Entries originating on form "H" should be briefly explained (as merely "H" would not convey any information) . Show the number of the production paid for.
If a payment covers several charges it is unnecessary to analyze it provided.it exactly offsets them. If however, the exhibitor sends a check on account of some charges, you will have to segregate the amount so as to apply it against the items liquidated, leaving the balance to apply against any open debit.
In order to know what is unpaid and to facilitate making out statements of the open items, it is important that the credits are checked against the corresponding debits. This does not mean to simply apply credits against debits of like amounts, but to offset the credits against the charges that are intended to be liquidated. The best system is to use the letters of the alphabet marking the charges with the same letter as the credit entered therefor.
To facilitate checking and to be sure that those charges are credited which were intended to be paid by the exhibitor it is advisable to have the exhibitor return the invoice together with his check. To accomplish this it may be well to have a rubber stamp made worded as follows: "To properly credit your account, return invoice with check." Any remittance made "on account" means a careful analysis and follow-up before the details of the transaction are forgotten.
If an exhibitor requests a receipted bill place it in an alphabetical file and send it to him with other invoices or correspondence instead of mailing separately. It is understood of course that you should not keep a receipt indefinitely in your files awaiting additional correspondence to be sent out.
All items appearing on forms "B" and "C" are posted from the invoices, (not from the forms.) It is unnecessary to post the invoice or credit number to the ledger. By filing the invoices in the same order as listed on forms "B" and "C," a charge may be easily located.
C. O. D. shipments are to be so marked in the ledger. Thereby you will not dun an exhibitor for a balance if it is really due from the Express Company. Furthermore when payment is received it will be easy to check off the proper debits.