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73. Collections are to be posted from the Cash Book daily. Protested checks are charged back from form F, at the end of each week.
74. The items appearing on forms "G," "H" and "I" are posted directly from the forms.
The preparation of the forms mentioned above will be explained hereafter.
PREPARATION OF FORMS
75. A good deal of trouble has been caused by not arranging the bookkeeper's work in an efficient manner, and by allowing him to do his work just as opportunity offers. It must be understood that ledger posting is part of the routine of a branch, and must be handled accordingly, which means that on certain days certain forms must be made up and posted, thereby distributing the work over the entire week, instead of overburdening the clerical force on any one day.
The principal idea is to have the work so arranged that your forms will be ready for mailing on Saturday of the current week, (with the possible exception of form "J") and that your ledger will be in a condition to make it possible for your bookkeeper to obtain the balances on Saturday.
76. We have found that the following schedule has shown good results in distributing the work over the week:
Form A — Saturday.
Form B — Wed. or Thurs. (including posting to ledger.)
Form C— Thursday
Form E— Daily
Form F— Saturday
Form G— Friday , "
Form H— Friday
Form I— Friday
Form J — Saturday or Monday
Form L — Saturday
Form N — Saturday ,
This means that by Friday night all postings should be made in the ledger with the exception of Saturday's cash and any protested checks listed on Form "F."
If the bookkeeper has time on Friday, he should start to add up the ledger in preparation of extending the balances.
Generally, Saturday collections do not affect very many accounts, and can be entered quickly. After this the bookkeeper is ready to take off the balance, and if he has been careful in his postings during the week, he should balance practically at once with the controlling figure on Form "A."
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