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If, however, the bookkeeper finds that there exists any discrepancy between the control account on Form "A" and the balances taken off by him on form ."J," he should not hold up the mailing of all the forms, but merely keep out form "J," forwarding the rest to the Home Office on Saturday. As he retains copies of all forms, this will not in any way inconvenience him. If he afterwards discovers that the error was due to a mistake on any of the forms, he should have a corrected form prepared for the Home Office to replace the one mailed.
FORM "B"
This form is a recapitulation of all charges made on account of Film Rental, War Tax, Postage, Express, Damaged Film, Destroyed Film, Sub-renting, etc., etc. As a matter of fact, all charges except for accessories must appear on this form.
It is important to note that whereas the invoices are prepared weeks in advance, and are mailed to the exhibitors before shipment is made, no charge must be entered on form "B" until during the week that service is actually rendered or contracted for. (See the article concerning "Deferred Playing Dates.")
Of course, bills rendered on account of postage, express, etc., are regarded as accounts receivable and due at once, and must be entered during the week the bill is made out.
As an analysis of all the invoices is made by the Home Office, it is not necessary to list any details of the charges on form "B," but give the key number and the total of the invoice only.
In order to further decrease the work at the branch we have eliminated the names and locations of the theatres on form "B." To assist us in checking write the key number close to the "Amount" column. It is understood, of course, that the key numbers must be carefully checked before the report is mailed to the Home Office. It is unnecessary to show production or invoice numbers on form "B."
On or before Wednesday, the yellow and blue copies of the film invoices for the current week should be taken from your Bushnel's file. Invoices rendered for Postage, Express, Damaged Film, etc., which were made up separately during the week are to be added. Then arrange the bills in alphabetical order according to key numbers, separating them into two groups : the yellow copies to be forwarded to the Home
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