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The accessory invoices should be mailed to the Home Office in the same order as they are listed on form "C," and fastened with a staple.
It is not necessary to show the names or locations of the theatres because the key numbers will be used by the Home Office as the only reference to the account.
It is likewise unnecessary to show release or invoice numbers on form "C," However, it is the duty of the bookkeeper to ascertain that all invoice numbers are accounted for. Copies of cancelled invoices are to be forwarded to the Home Office in the regular way. In order to check up the numbers it is necessary for the bookkeeper to prepare a memo at the bottom of form "C," stating that "Poster Invoices, from No to No inclusive, were used during week ending "
Accessories which are sold for cash, may be charged to a CASH SALE ACCOUNT instead of posting them to the individual exhibitor's account. Such items should be listed separately on form "C," apart from the ordinary charges, making a sub-total which must agree with the cash reported as collected during the week on account of accessory cash sales. Totals only should be entered in the ledger.
It is understood that C. O. D.'s cannot be considered as cash sales as no balance can be shown on form "J" under Cash Sales heading.
Only ACCESSORY CREDITS should be listed on form "C," showing the number of the credit memo, in addition to the key number of the account. Release numbers need not be mentioned. No express or postage credits are to be listed on form "C."
At the bottom of form "C," a summary is prepared showing the aggregate charges, less the aggregate credits, which net figure is to be used on form "A."
FORM "E"
Form "E" is a record of the daily collections made and deposited with the bank. It is used at the same time as a deposit slip, and an analysis of the amount received. As a good many records in the Home Office depend upon the accuracy of this form, it is most important that all entries are carefully checked as to Key and Release Numbers, and that the proper analysis is made as to Film Collections, Accessories, etc., also that all additions are correct. It
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