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A "Suspense" entry should be made in the event that an exhibitor remits "on account" and it is impossible to show (at the time the money is collected) the production number and other information required. It is essential that a release number is shown against each item entered in the "Film Collection" column. Later when the details are received, a transfer must be made on form "H," from "Suspense" to the proper production or group.
^8. The Tax received on account of FORD Subscriptions,
is not to be entered in the 5% tax column, but placed in the "Ford and Coupon Book" column together with the amount of the subscription.
FORM "F"
This form represents a summary of all deposits made during the week and is to be prepared on Saturday after the deposit of the day is made. The figures are obtained from the totals of your daily deposits shown on form "E." The figure in the total column must agree with the aggregate of the distribution made.
PROTESTED CHECKS are charged by the bank to the depository account. This cancels the deposit previously made and the amount should be deducted from the total of the deposits made during the week, distributing it in the same way as the deposit was originally entered. Such deduction from your deposit serves as a charge to your customer's account. Naturally any protest fee should be added to such charge, the amount of which is to be entered in the miscellaneous column. Please be sure that the same production number is shown when charging the check back, as was originally reported.
As soon as notice is received from the bank advising you of a protested check it is imperative that steps be taken immediately to properly protect ourselves.
On form "F," list all protested checks that have been returned during the week and do not hold any over until the succeeding week, while attempting to settle the matter.
101 BANK STATEMENTS and cancelled checks are for
warded by the bank to the Home Office where a reconciliation of the account is made. You will be notified by the Home Office of any discrepancies.
The net weekly deposits are to be entered on form "A."
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