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To have a record of the stamps used by him for his shipments, get a book (columnar) and head the columns as follows:
Date Theatre City Film or Pos Poster In Date Replenished
Posters tage voice No. Billed Date Amount
When stamps are used, the shipper makes entries under the' first five columns. As soon as the supply of stamps is exhausted the shipper takes this book to the cashier who gives him an amount of stamps equivalent to the total of the fifth column. At the same time the date and amount of stamps given is noted in the last column on the same line as the last item refunded, drawing a red line under it.
As aH.shipments to exhibitors are made at their expense, it is fair to assume that postage used by the shipping clerk ordinarily constitutes an account receivable. Therefore, the biller takes this book once a week and adds the postage to the bills, provided there is no notation in the "Poster Invoice Number" column indicating that the charge has already been added to an accessory bill. The date of the bill is entered in the seventh column.
The shipper is responsible for all stamps turned over to him.
If posters and films are shipped by two different persons, each snipper should have a supply of stamps and account for them as described above.
This method will enable you to have an accurate check on the stamps used by your shipping department. You also eliminate the possibility of neglecting to charge the exhibitor.
(In the above instructions it is not intended that stamps given to the shipper are reported as an advance. As heretofore, stamps are to be listed on form "N" when purchased.)
EXPRESS RECORD
L57. As stated in a previous paragraph, express should be
billed back to the exhibitor, (see postage.) The cashier may use a similar book entering all express items paid by check or by Petty Cash. The biller should enter the date when the charge is made back to the exhibtor. Charges for telegrams should also be handled in this book.
C. O. D. RECORD
L58. Have a blank book ruled with the following headings:
Date Key No. Theatre City Name of Amount of Date Remarks
Express Co. C. O. D. Received
When shipment is made, enter the necessary information. This record will prove a valuable follow-up. (See that the Express Companies make settlements in proper time.)
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