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58 ^> ^> ^> The Motion Picture Industry
standardized forms to be used by the booker in each exchange. At regular intervals the booker sent to each exhibitor a notice of availability which listed the current productions contracted for by the exhibitor and the dates available for choice in exhibition. At the same time the exhibitor was reminded that, according to a provision of the Standard Exhibition Contract, failure to select exhibition dates within 14 days of the notice gave the exchange authority to designate such dates. In the event that an exhibitor failed to exercise his privilege of selection, a designation of play dates was sent to him. Applications for play dates received from exhibitors were confirmed on a special form. Notice of substitution or cancellation was furnished the home office and the exhibitor with the reasons therefor. A copy of each of these two forms was forwarded to the home office, where a record of bookings in each exchange was prepared. In addition, the booker forwarded a weekly report of spot bookings. A special report was required by the home office for immediate information on the play dates booked for a particular release.
As custodian of prints the booker requisitioned new prints, returned films to the laboratory, and maintained vault record cards for each print in storage. Exhibit 21 shows the form used in the requisition of new prints. A monthly report of inventory was sent to the home office. The inspector prepared a daily inspection report, which was submitted to the manager but not forwarded. The shipper prepared a daily report of late returns on films, which was turned over to the manager for decision as to the action to be taken by the booker, and a special report on refused shipments.
In the poster-room of the exchange was maintained a record (by theater) of exhibitors' advertising orders for current product. A monthly report of accessory inventory was submitted by the booking department to the branch manager for his approval; the original was then forwarded