See and hear : the journal on audio-visual learning (1945)

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of this TYPE for this subject coverage. Type of material, coverage from general to specific, and inventory are combined for functional references in this manner for any item as it is ac- quired and accessioned. The locally composed evaluation and study guide and the physiial data of the item is typed to the MASTER CARD. Dupli- cates for alphabetical and numerical files are run on the spirit duplicator. Two cards of each reference are fur- nished to all use points. The READ\ MASTER "ditto" permits this printing at low cost, on equipment owned by most schools, and prepares references so that immediate use can be made of new items. At the Center, the booking sheet is housed with the MASTER CARD in visible files with cards numericallv ar- ranged. The clerk has no "back track- ing" or "criss-cross" work in booking A forward movement through the nu- merically arranged listings is all that is required to locate the item, and to know its availability, coverage, evalua- tion, and all data necessary for service from the Center. At the service or use point, the teacher can look in the alphabetical file listing or the numerical file listing and from either, can secure the classi- fication call number for requisition. If she chooses to use the numerical listing, she will find all materials of CIRCULATION CONTROLS 5£2tJngDala I BookingDala all the types for main subject cover- ages within a section of the file. For example . . . the Art Instructor would need only concern herself with listings 700-799 to cover all MASTER listings and CORRELATED listings dealing with Fine Arts. This eliminates the necessity of going through the com- plete inventory of the Center. CORRELATION "k An item found to be useful in other areas beyond the original class in which it is listed can be listed as a correlation. This expands utilization. An assignment of a correlation num- ber, duplication of the original data from the Master Card, and this ref- erence supplied on a vellow correlation card for placement in each number file, permits correlations of all mate- rials. These references of correlations appear in proper number order icith the section listings. These cards will be filed numerically by correlation number but each carries the original call number also for requisition pur- poses. A correlation number C727-1 on a \ ellow card would indicate to the teacher that the item has utilization in ART and the classification number, MP942-L on the same card would in- dicate original reference (motion pic- lure. English History, item 1 in this subject area I. She would use the SHIPPING LABEL OUTGOING CCC 1 MP942-1 as call number to requisition the material. As additional uses for the item would be evaluated, addi- tional correlation cards would be is- sued so that extended utilization of all materials is a matter of evaluation and curriculum study. Anyone can immediately select items dealing with any desired coverage or subject area. This allows for individ- ual or group study with The Idea in Focus. Selection by types is as easy as reading the prefixes of the numbers. At the Center, the Director or others can know at anv time the total inven- tory and also the inventory by types for any subject coverage. CIRCULATION 'k The item is requested by number. If several items are requested, they are arranged on the requisition sheet in numerical order. Availabilitv can be determined at the Center with a "once through" checking, and the booking of those items available for the dates wanted is completed by drawing a line through the exact dates on the over riding booking sheet, placing the borrower's name or code on the sheet, and drawing a circle around the call number of the item on the requisition sheet to indicate completed booking. The clerk is immediately able to con- firm booking. This confirmation as well as all nec- essary shipping control labels results with one typing, with the booker's confirmed requisition sheet as refer- "ETURN LABp, Coa, ■£$S4 ^'<'fc'