See and hear : the journal on audio-visual learning (1945)

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ence. Five forms: Shipping Label, Return Label, Confirmation, In- ventory Control Record, and Uti- lization Report are prepared with this one typing operation. The last three carry dates of booking data with complete Shipping Date. Dales For Use. and Dale Due Ba^k and all forms carry the Classification Call Number and the Title of the item or items to be included in the planned pick-U]i or shipment. At the time of typing, the CON- FIRMATION COPY is sent to the person making the request for the ma- terials. This record will pennit ]>lan- ning at the use point and allow local progranuning to be completed. The other four labels are fastened together with a paper clip and filed in the ship- ping file in proper SHIPPING date order. At the time of shipping, these forms are taken from the OUT file, and the Shipping Label (gummed #1) is placed on the package; the Return Label (gummed ^2) and the Utiliza- tion Report Form are placed in the package: and the Inventory Control Record (#4) is placed in the IN file at proper RETURN DATE order. Tardiness at the Center on ship outs and tardiness of the user on returns can be controlled. All five copies carry reference number and title of each item included in the shipment which again avoids '"criss-cross" checking, package opening to deter- mine contents, or "back-forth" work at either the Center or use point. INSTALLATION "k The flexibility of the system allows for selection of materials and equip- ment to meet the size, service and budget of the area to be served. Hous- ing of Classification cards w ith Book- ing sheets is possible with files of the sectional type, with additions of sec- tions as needs develop, however, the 10 drawer capacity 630 items or the 17 drawer 1071 capacity type file is the better choice if needs can be antici- pated. The equipment and supplies to serve all use points can be acquired as the program grows and while the Center is operating if desired and the extension of the service for reference purposes can thus remove the necessity of catalog listings and supplements. In some instances, the complete system CALL NUMBERS CIRCULATION ITEMS IN THIS REFERENCE TITLES SHIPPING LABEL ouTooma ccc 1 zp FROM: MERCHANDISE-FOURTH CLASS MAIL. Tii^r-^ THIS PARCEL MAY BE OPENED FOR POSTAL INSPECTION IF NECESSARY. POSTMASTER-IN EVENT OF DELAY OR REFUSAL FROM ANY CAUSE. PLEASE RETURN IMMEDIATELY TO THE SHIPPER. RETURN POSTAGE GUARANTEED Closeup of the Triple-C outgoing ^'hipping label which is a typical part of the five-unit system handled as a single operation on this simplified control method. (;omi>lete kit is described below (center column I. for the Center and the Use Points might be established at the same time. The installation of a system at the outset of a program before items are possessed is obviously a different mat- ter from installation with a program that is growing or with one that is presently of some size but in need of a flexible system to handle service re- ([uirements. .Since the variables are locally known as to size, help available, and service desired, the installation can conform with local needs and problems, as the materials and eijuipment can be se- cured as desired. Costs bear a direct relationship to the job to be done, but for a relative cost factor, the desired materials, forms, supplies, and equipment for 200 items with a working capacity of 240 items, could serve as example. S95.00 would provide a complete control system for the .A Y Center in han- dling classification, correlation, and circulation of 200-240 items. This would include visible and vertical files and all necessary copyrighted forms and supplies. Equipment and supplies for 200-240 items: 1 Visible file 240 maximum capacity 2.S0 Booking sheets 2.50 Classification cards 1 Master Correlation file 3000 capacity 1 Set 40 Division index 1000 Correlation ceirds 300 Daily signals 300 Monthly signals 100 Sets of Circulation forms .S Samples READY MASTER 1 A \' Triple C Descriptive Installation riference In A V Centers involving a greater number of items, detailed costs of in- stallation could be determined through consultation and review of the number iif items to be handled and the area to be served, as the example given in- cludes materials and equipment W'hicli would not require multiplying. • A Word About the Author And This Control System ♦ H.4^ROLD Tabler is well known to the readers of See & Hear as the former audio-visual director of the Massillon, Ohio pidilic schools who contributed many u.seful survey features to these pages. He is now actively engaged in selling to others in school administra- tion the audio-visual materials in which he so strongly believes. The Tri|)le-C System * is another of his interests, developed through ex- perience and now being made available for local application through an Ohio firm. SEE & HEAR presents tliis re- view of the philosophy and functions of Mr. Tabler's system as a contribu- tion to better utilization of the audio- visual materials now so rapidly in- creasing on the city and county level throughout these United States and Canada. • •Copyrlglit. THE IDEA IN FOCUS—Patterns for Func- tional A/V Programming. 1951, Tabler, C. Harold .'\/V Triple C Part Three ($10 Massi- lon, Ohio. The Audio-Visual Journal 19