See and hear : the journal on audio-visual learning (1945)

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Film Control Simplified Kardex System Lsed in California Schools—Desrrilied by L. T. Bolger A I'DIO-VISL'AL materials have served a successful /-^ apprenticeship to the classroom teacher. The value of films in the classroom is recognized and accepted. As a result, entire audio-visual departments have been growing bv leaps and bounds. New film liliraries are mak- ing their appearance in schools throughout the nation — and with the new libraries come new- problems in record- keeping, because anv Upe of expansion alwavs presents difficulties of control. A growing audio-visual department must have an accur- ate, speedy and yet easily expandable system of opera- tion. Schools everywhere are now confronted with just such "growing pains." The city schools of Pasadena. Glendale and Santa Monica are not immune to the audio-visual departmental growth problems. These three school systems soon dis- covered that their vertical card file system for booking film requests was inadequate under the increased work load. The system was slow, inaccurate, and unwieldy. Film libraries in all three groups of city schools were Mvamped with requests from the various teachers and schools for reels from their film library. It became in- Worki llir film luKikiri!; rerords at Glendale schools. creasingly difficult to operate efticientl) under the vertical c.ird file system. Although the schools of Pasadena. Glendale and Santa Monica are operated independently — no active connec- tion between their records — all three groups of schools have solved their film-booking difficulties in the same manner. Each school has installed a Remington Rand kardex Visible Booking System. Mow film bookings take only one-half the time. This is an important factor be- cause of the large number of phone bookings. Through the use of Kardex. schools in Pasadena. Glen- dale and Santa Monica find that they have eliminated a great deal of confusion that often arises when more than one person works with the booking records. In the new system, cards are never out of place and there is no possibility of duplicate bookings. Another tangible result these schools have met from the installation of Kardex is the savings in clerical costs, in order that audio-visual departments keep abreast with —JLt-Mmt-Be Soamlnirn ,__ .^rr-^--?—rr~r Jl8 — I nut Here's an actual booking record; posting requires minimum effort. the increased demand, schools find that they must either hire extra help or improve their system. Pasadena. Glen- dale and Santa Monica find that Kardex has made it possible for work to be handled much more efficiently, with it it is possible to do without extra help to handle the increased load. Speaking for our own audio-visual section, we find our- selves giving better service with less time and effort, and the record control system is expanding nicely with the department. Because the cards in our new control set-up are housed on slides or panels with visible margin indexing, the rec- ords are never lost or niisfiled once they have been prop- erly set up. And this is extremely important, particularly uhen there is more than one person working with the records. Another big improvement has been the elimination of duplicate bookings and. of course, the confusion resulting from such duplications. The records are simple and clear. A glance at the graphic chart each card presents tells those concerned with the administrative phase of the .iudio-visual program just what they need to know — (|ui(kh. accurately, without the time waste of plowing liudugh or scaiming a great deal of extraneous or inci- dental information. W SEE and HEAR